company manages more than a dozen separate companies with common ownership.
It had gone through a CPA and four bookkeepers before Hart was engaged
to handle the task. One of the first priorities was finding and correcting
errors, missing entries and improperly recorded transactions. Hart determined
that the bookkeeping software being used for half of the companies was
inefficient and converted them to a more suitable program.
As a result of the changes made in the bookkeeping systems and methods
alone, Hart has reduced the actual time spent on bookkeeping tasks by
over 30%. In all, three different software packages were used, depending
on the needs of the individual companies. Hart has been responsible for
tracking investments, foreign currency conversion, payroll entries, 1099
filings, property tax filings, internal billing, and working with several
accounting firms for year-end tax reporting, both US and foreign.
Hart also revised the filing systems for the company and each of the companies
it manages. This involved determining the types of files each company
would require and setting up the files so that information would be easily
retrievable. Separate files were set up for tax returns, payables, correspondence,
etc. for each entity. Hart also devised a system to ensure that every
check issued, voided or received was accounted for in each company.
When one of the companies expanded into online sales operations, Hart
wrote all of the copy for several sites and provided the majority of the
web site design. This has saved the company thousands of dollars in design
and copywriting fees.
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